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Header Information
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Bid Number:
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B2418241
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Description:
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Inspection/Maintenance of Fire Suppression Systems
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Bid Opening Date:
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06/08/2023 11:59:59 PM
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Purchaser:
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Purchaser MP
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Organization:
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City of Philadelphia
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Department:
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52 - Free Library
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Location:
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FLP02 - FLP - SOP
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Fiscal Year:
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24
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Type Code:
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MI - Micro Purchase
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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05/30/2023
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Available Date :
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05/30/2023 02:13:39 PM
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Info Contact:
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CervoL@freelibrary.org
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Bid Type:
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OPEN
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Informal Bid Flag:
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Yes
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Purchase Method:
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Open Market
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Pre Bid Conference:
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Bulletin Desc:
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Requirements Contract - 7/1/23-6/30/24. This micro purchase will be awarded as a whole or by line item, whichever is in the best interest of the City, to the lowest responsive and responsible bidder. Seller must quote all items in order to be eligible for award as a whole. Do not deliver or provide services until notified by department.
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Ship-to Address:
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Tymur Laburets
Free Library of Philadelphia, Buildings Dept.
1901 Vine Street
Philadelphia, PA 19103
US
Email: laburetst@freelibrary.org
Phone: (215)686-5412
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Bill-to Address:
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Doris Shaw
Accounting Department
1901 Vine Street, Room 167
Philadelphia, PA 19103
US
Email: ShawD@freelibrary.org
Phone: (215)686-5448
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Print Format:
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Bid Vendor Print Form
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File Attachments:
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Consent and Authorization - Bid B2418241.pdf
LGBTQ Applicant Data Form - Bid B2418241.pdf
Seller_SOP_Checklist_V5 - Bid B2418241.pdf
Terms and Conditions - Micro Purchase - B2418241.pdf
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Form Attachments:
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Questions:
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Question #
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Print Sequence
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Required
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Question
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Response
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1
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1.0
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Yes
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Has seller provided a copy of the certification (as an attachment in PHL Contracts) for at least one (1) full-time employee who is a certificate holder of Certificate I, II and III per para. 1.9.3 in the bid document?
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2
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2.0
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Yes
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Has Seller completed mandatory site visits and attached the required certification form(s) per para. 1.10 in the bid document?
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3
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3.0
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Yes
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Have you uploaded your Consent and Authorization Form for bid opportunities and participation in PHL Contracts?
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4
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4.0
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Yes
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If your firm paid the required bid fees online, were the receipts uploaded with your response to Bid No.B2211200 ?
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5
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5.0
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Yes
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Please confirm completion of the Seller Contact Information Form (see the Attachments tab,) which specifies to whom in your firm any questions should be directed to concerning the contract that will result from the award of this quote.
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6
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6.0
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Yes
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Have customer references been provided? (Please see Attachments tab for Sellers Customer References Form).
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7
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7.0
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Yes
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Seller to state how product(s), parts, supplies and/or equipment are to be delivered to the City of Philadelphia : (E.G., on-site delivery via the seller's truck, United Parcel Service, U.S. Postal Service, etc.)
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8
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8.0
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Yes
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Seller to specify if delivery is other than 30 days.
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9
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9.0
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Yes
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If applicable, do you acknowledge any and/or all Amendments issued for Bid NoB2211200. and understand that the Amendment(s) are now part of the proposal?
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10
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10.0
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Yes
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Was the Disclosure for Minority, Women Board and Executive Staff Form completed as instructed? (Please see Attachments tab for MWOB Disclosure Form).
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11
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11.0
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Yes
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Did you firm review the "Seller's Checklist" to ensure that it complies with all requirements of Bid No.B2211200 ?
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12
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12.0
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Yes
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Vendor shall indicate the bid has been read in its entirety.
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13
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13.0
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Yes
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Did vendor read in its entirely 17-1300 SSE Terms and Conditions Contract Amendment in PHL Contracts Attachment Tab.
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14
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14.0
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Yes
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Did you firm review the LGBTQ Applicant Data Form and if completed, upload it with its response to Bid
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15
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15.0
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Yes
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Does the product for B2211200 bid contains recycled content?
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16
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16.0
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Yes
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Is your product packaged and/or shipped in material containing recycled content?
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17
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17.0
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Yes
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Is your product recyclable after it has reached its intended end use?
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18
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18.0
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Yes
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Is your product shipped in returnable containers?
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Item # 1: ( 936 - 09 )
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INSPECTION TO HALON 1301 SYSTEM PER NFPA-12A. 1997 AT CENTRAL LIBRARY - COMPUTER ROOM - GROUND FLOOR. SYSTEM SHALL BE THOROUGHLY INSPECTED AND TESTED FOR PROPER OPERATION SEMI-ANNUALLY. WRITTEN CERTIFICATION VERIFYING THAT THE SYSTEM HAS BEEN INSPECTED AND IS FUNCTIONING CORRECTLY MUST BE SUBMITTED TO FREE LIBRARY, BUILDINGS DEPT., C/O TYMUR LABURETS , 1901 VINE STREET, PHILADELPHIA, PA 19103, (215) 686-5380, LABURETST@FREELIBRARY.ORG. ALL PERTINENT TESTS, DATA AND SPECIFIC READINGS FOR EACH STATION, CYLINDER, ETC., TO BE CONTAINED IN THIS DOCUMENT. INSPECTION IS IN FULL OPERATING CONDITION. ALL DETECTORS MUST BE INSPECTED. INSPECTION DOES NOT INCLUDE ANY DISCHARGE TESTS. THE AGENT QUANTITY AND PRESSURE OF REFILLABLE CONTAINERS SHALL BE CHECKED. CONTAINERS SHOWING A LOSS IN NET WEIGHT GREATER THAN 5 PERCENT, OR A LOSS IN PRESSURE (ADJUSTED FOR TEMPERATURE) GREATER THAN 10 PERCENT, SHALL BE REFILLED OR REPLACED. WEIGHT AND PRESSURE SHALL BE RECORDED ON TAG ATTACHED TO EACH CONTAINER. RECHARGING OF HALON TANKS NOT INCLUDED IN BASE CONTRACT. VENDOR MUST SUPPLY PRICE PER POUND FOR RECHARGING TANKS AS REQUIRED.
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NIGP Code:
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936-09
Alarm Equipment Maintenance/Repair (Fire, etc.)
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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LO - Lot
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 2: ( 936 - 09 )
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INSPECTION, HALON, FREE LIBRARY, RARE BOOK; INSPECTION TO HALON 1301 SYSTEM PER NFPA-12A. 1997 AT CENTRAL LIBRARY - RARE BOOK DEPARTMENT. SYSTEM SHALL BE THOROUGHLY IN INSPECTED AND TESTED FOR PROPER OPERATION SEMI-ANNUALLY. WRITTEN CERTIFICATION VERIFYING THAT THE SYSTEM HAS BEEN INSPECTED AND IS FUNCTIONING CORRECTLY MUST BE SUBMITTED TO FREE LIBRARY, BUILDINGS DEPARTMENT, C/O TYMUR LABURETS, 1901 VINE STREET, PHILADELPHIA, PA 19103, (215)686-5380, LABURETST@FREELIBRARY.ORG. ALL PERTINENT TESTS, DATA AND SPECIFIC READINGS FOR EACH STATION, CYLINDER, ETC. TO BE CONTAINED IN THIS DOCUMENT. INSPECTION AND TESTS MUST ENSURE THE SYSTEM IS IN FULL OPERATING CONDITION. ALL DETECTORS MUST BE INSPECTED. INSPECTION DOES NOT INCLUDE ANY DISCHARGE TESTS. THE AGENT QUANTITY AND PRESSURE OF REFILLABLE CONTAINERS SHALL BE CHECKED. CONTAINERS SHOWING A LOSS IN NET WEIGHT GREATER THAN 5 PERCENT, OR A LOSS IN PRESSURE (ADJUSTED FOR TEMPERATURE) GREATER THAN 10 PERCENT, SHALL BE REFILLED OR REPLACED. WEIGHT AND PRESSURE SHALL BE RECORDED ON TAG ATTACHED TO EACH CONTAINER. RECHARGING OF HALON TANKS NOT INCLUDED IN BASE CONTRACT. VENDOR MUST SUPPLY PRICE PER POUND FOR RECHARGING TANKS AS REQUIRED.
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NIGP Code:
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936-09
Alarm Equipment Maintenance/Repair (Fire, etc.)
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 3: ( 990 - 39 )
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INSPECTION, FIKE FM-200 SYSTEM; CENTRAL LIBRARY, ROOM 303, THEATER COLLECTION
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NIGP Code:
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990-39
Emergency Systems Monitoring Service to include Alarms and Operational Readiness Reporting
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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LO - Lot
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 4: ( 990 - 42 )
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INSPECTION, FIKE FM-200 SYSTEM; CENTRAL LIBRARY, ROOM 304, COLLECTION STORAGE.
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NIGP Code:
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990-42
Fire and Safety Services
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Tax Rate
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Tax Amount
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Total Cost
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1.0
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LO - Lot
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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